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AI/ML enabled Enterprise Document & Knowledge Management:

AI/ML enabled Document & Knowledge Management Software: Overview

These days, many organizations are riding on the wave of digitalization powered by AI/ML. Going paperless or at least minimizing the usage of paper is one the initialtives that naturally gets top priority. But along with it comes another challenge of HOW to go about it...HOW soon (if not WHEN!)... and WHAT should be the budget!

The Document & Knowledge Management system is not a new subject in the industry. The system deals with organizing official documents at a centralized location with proper security and appropriate controls for managing these documents effectively. When these documents are project specific, organizations expect to capture & manage the right level of Knowledge shared by respective stakeholders. The Knowledge, when managed well, will help in avoiding the situation of "reinventing the wheel" thereby significantly reducing overheads, cost and time.

With our industry experience, we have come up with an AI/ML powered Enterprise class Software solution viz: sparkSHARE™ that can assist in effectively managing Documents and Knowledge across functions and business units. This truely enterprise class software solution supports multi-tenancy and provides secured access to Documents and Knowledge that are managed centrally (central repository database, encrypted with AI/ML techniques).

We would be happy to provide right answers to your relevant business challenges.
Contact us and we will get in touch with you!

LOOKING FOR REAL LIFE CASE STUDIES?

Want to look at the Real Life Case Studies of sparkSHARE?

Please fillup the form below to access case studies of sparkSHARE. The case studies demonstrate the value our customers are able to get by implementing and using sparkSHARE.

The details will be emailed to your email address you provide in the form below.

If you are more serious in discussing your specific case, feel free to BOOK A CALL with our specialist.

sparkSHARE:

AI/ ML powered Enterprise, Web-based, secure, Document and Knowledge Management Software Solution

sparkSHARE is web-based, secure software solution that asists in effectively managing Documents & Knowledge across organization. With its DIY (Do It Yourself) Workflow capabilities, there is no need of any programming to define and custom workflows of your interest. sparkSHARE is positioned effectively so that SMEs and enterprises can enjoy fantastic Return on Invetment (RoI)

Why sparkSHARE?

There are several advantages of deploying sparkSHARE. Contact us to know more about the value proposition of sparkSHARE for your specific business.

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Highlights of sparkSHARE

The affordable AI/ML powered,enterprise class Document & Knowledge Management Software Solution.

Manage Documents that are Private, Confidential, Public or Project specific

Settings to control who can access information, from when and for how long
...

Exercise full control over the viewership of your documents. Enable ‘Date & Time to Go Live’ and ‘Date & Time of Expiry’ for the documents you publish and share with others. Decide whether the viewer can download the document as a part of conditional features. Allow only authorized users to view the documents / knowledge base. Supports features such as single sign-on.

  • Manage Life Cycle of documents
  • Control document visibility
  • "Tagging" for super fast document retrieval

    • Improve Team Collaboration across geographies.

    Set up roles, functions & permissions
    ...

    Create various Business Units, functions, Roles as per your organizational structure. Create Groups and add members. Bring teams together to ensure that they are referring to the right version of the documents and are working in sync with one another. Give them a comfort with private personal folders to store their own documents.

  • Create groups with access control
  • Collaborate across geographies
  • Collaborate to build & share knowledge

    • Retain Employee / Project Specific Knowledge

    5 levels of Knowledge while contributing to Project specific work.
    ...

    Create project specific workgroups and empower the teams to contribute and capture the Knowledge in a well structured framework, powered by AI/ML. Provide complete visibility to the project owners about the project specific documents and knowledge base. The workgroup owners take responsibility of "approving the knowledge chunks" shared by the teams.

  • Project specific workgroups
  • Approval based knowledge chunks for creating authentic knowledge base
  • 5 Levels of Knowledge chunks for clarity

    • Auto Version Control for the Documents

    Fully automated version controlling for the documents you publish.
    ...

    The software automatically takes care of displaying the latest version of the document already shared with others. This ensures effective team collaboration without any hassel of change of version of the documents.

  • Auto synchronized versioning
  • Quick access to the version history
  • Visibility to the version specific changes

    • Do It Yourself Workflows

    Map Confidential Documents / Pre-defined / Custom-build Forms to specific workflow
    ...

    Workflows allow you to take full control of who will be able to see the controlled documents (or application form such as Leave Application with your organization) and when. The built-in communication system allows you to record your comments for every such document/ form.

  • Create workflows on demand
  • No programing skills required
  • Supports e-Signatures

    • Analysis & Reports

    Comprehensive analysis & reporting for your contribution
    ...

    Get comprehensive analysis and reports that can provide you visibility of your contribution to your organization vis-a-via others. This is for general documents, or confidential documents and knowledge chunks you publish.

  • Analysis of your contribution
  • Get PDFs for the workflows you create
  • Comprehensive reports for your work

    • OTHER FEATURES:

  • 5 minutes to set-up and you are ready to go
  • Browser-based with no client install
  • Highly Secured with Centralized Documents and Knowledge Base
  • Multi-tenant
  • Cloud-based / Premise-based deployment options available
  • Multiple licensing options available

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